standard operating procedure building maintenance

The word “maintenance” may produce a mental image of giant refineries or production plants with moving parts and process equipment, but the workplace doesn’t have to be that complex to require a maintenance crew. Guidelines to follow after completing the work, including how to return to normal operation and what details need to be reported or recorded in files. SOPs are used to describe everything from accounting practices to chemical production. Building and Landscape Maintenance Maintain the storm drain system (ditches, inlets, catch basins, culverts, drainage channels, or underground lines) on your property. A list of potential issues or problems that could occur and the normal troubleshooting steps and solutions to apply. The Standard Operating Procedures should be specific to your collection system lift stations. Increase visibility, consistency, and your bottom line. One of the most important things to consider for maintenance operating procedures is the act of performing preventative maintenance, commonly abbreviated as PM, to avoid emergencies by being proactive. The Facilities Management Standard Operating Procedures (SOP) are categorized into the following sections: Administrative Support Services. In addition to this content, she has written business-related articles for sites like Sweet Frivolity, Alliance Worldwide Investigative Group, Bloom Co and Spent. Maintenance and upkeep probably aren't the first thing on an office worker’s mind, as this work often continues in the background, making sure workplaces stay functional, clean and safe. /Font << /F14 14 0 R /F18 18 0 R /F22 22 0 R /F28 28 0 R >> These new technological advances may require the development of revised maintenance and operations procedures and may reduce operating costs. 1. A Standard Operating Procedure (SOP) is a standardized process that outlines a set of detailed instructions to help workers perform complex tasks properly and safely. Building MaintenanceAll is an operational best management practice (BMP) developed to control the maintenance and construction activities that take place at municipal facilities and their surrounding grounds with procedures to mitigate the contaminated debris, trash, and potential chemicals from reaching our stormwater system. Often, maintenance crews are also responsible for the installation of new desks, lighting, pictures or wall hangings, flooring replacements and restroom upgrades. This task is part of the maintenance requirements for each building in order for GSA to have an accurate and up to date database of each building’s equipment. >> /ExtGState << /GS11 11 0 R >> /CropBox [0.0000 0.0000 612.0000 792.0000] C-314 Building and Equipment Maintenance Management Procedure of P.E.T. Maintenance work is important even for companies that work mainly out of offices, as there are building utilities, HVAC systems, custodial work, plumbing and general wear and tear to consider. Engineering Preventive Maintenance Standard Procedure: The main purpose of the preventive maintenance SOP is to reduce the downtime of all equipment used in the hotel by minimising mechanical failures, breakdown, operation and also its running cost.. The University of Toledo: Facilities and Construction: Standard Operating Procedures | Approved, West Virginia University Facilities Management: Standard Operating Procedures (SOP). STANDARD OPERATING PROCEDURES: 15.CLEANING AND DISINFECTION DRAFT NOVEMBER 2018. 8. Directions for performing the job that are clear, concise and can be understood by a trained employee even if he's never performed this particular job before. %���� /ProcSet [/PDF /Text /ImageB /ImageC] incorporated into the building maintenance program in order to insure a more cost effective level of maintenance. Facility Services Maintenance Operations Procedures Manual 6 Updated: 8/02/2018 5. They’re likely to have an SOP for rounds that includes a checklist for daily, weekly and monthly tasks. W h a t W h o W h y H o w DO DON’T. guidelines on the procedures that govern key management. A standard operating procedure (SOP) is a set of written instructions that describes in detail how to perform a process or experiment safely and effectively. W52P1J-14-G-0035 This Standard Operating Procedure (SOP) describes the procedure and responsibilities for all parties involved in the requesting and granting keyed or electronic access to facilities. Contact Us. This SOP applies to Facilities Management personnel and all ARCHIBUS Web Central users. Equipment is listed with the values and the type of data that shall be collected. Ensuring that everything goes well in the kitchen would have a direct impact on the working of your restaurant. She owns her own content marketing agency, Wordsmyth Creative Content Marketing (www.wordsmythcontent.com) and she works with a number of small businesses to develop B2B content for their websites, social media accounts, and marketing materials. These services are vital for keeping an office clean and safe for all individuals. Standard Operating Procedures (SOPs) for: Landscape Maintenance Last Revision: 9/28/2016 Purpose of SOP: Stormwater pollution prevention procedures for grounds keeping maintenance activities. Building 8000 . Energy conservation through education and including installation of equipment to conserve energy. Always: Apply fertilizers based on a soil testing program, soil type, turf function, and assessment by qualified personnel. To make it better would need photos and/or videos included for critical tasks. 4. Building Maintenance SOP. The procedures are identified as Administrative, Emergency, and Operating and some minor procedures such as Vehicle Maintenance, … Maintenance Department External . Their SOPs can include vacuuming, cleaning of restrooms and kitchenettes, trash collection and disposal, snow removal, yard or garden upkeep and maintaining proper inventory of trash bags, paper cups and other consumables. The mission of our Building Maintenance department is to create and maintain the best facilities in a physical environment that promotes University excellence. 10 0 obj /ColorSpace << /CS12 12 0 R /CS26 26 0 R >> To protect the health and safety of employees. ASHRAE Guideline 4-2008 Preparation of Operating and Maintenance Documentation for Building Systems; However, many organizations have developed their own standards which vary from organization to organization. Let’s see how a restaurant SOP helps you to achieve the same. �`E��1Q�D��LQibyj"����. Air Handling Unit Number 1 JPP and or Exhaust Fans Unlike a hierarchical standard operating procedure, hybrid combines linear methods with a variety of media, checklists, and other, smaller SOPs. /Resources << Reviewed by: Michelle Seidel, B.Sc., LL.B., MBA. Standard Operating Procedures . 1626 Evans Street, Building 1219 . Several months ago, I was approached by my Maintenance Manager to author a report that addresses the Standard Operating Procedure (S.O.P.) These are typically a collection of standard operating procedures under one main process that has to be accomplished in a set series of events. On a scheduled, periodic basis, which is called preventative maintenance (PM) cycle or; 6. 1. >> Standard Operating Procedure (SOP) Garrison Support Operations . educate The maintenance team will work more efficiently when their work is designed to be proactive, consistent and clearly defined. 5.2 Roofs above the following areas and internal walls and external walls are checked for cracks, and crevices, before the start of the rainy … AS - 0005 Creating Work Orders In TMA. Main Campus Plant Operations Phone: 419.530.1445 Health Science Campus Facilities Support Building Phone: 419.383.6720 Facilities@utoledo.edu An overview of the safety hazards associated with the job. SOPs may be utilized in laboratory and non-laboratory operations. /TrimBox [0.0000 0.0000 612.0000 792.0000] She has been writing on business-related topics for nearly 10 years. /Contents 10 0 R Standard Operating Procedure for: FERTILIZING AND TURF HEALTH Purpose of SOP: To protect stormwater by properly storing, applying, and disposing of fertilizers and by maintaining turf health to reduce diseases. Your kitchen operations, including food preparation and handling, are one of the cores of your restaurant. This definition specifically excludes new work and alterations such as constructing and modifying buildings and grounds, providing decorative treatments to buildings and grounds, attaching items to buildings, extending or modifying utility systems. /Parent 2 0 R 2. It’s best practice for SOPs to include PM on equipment even in office environments. Standard Operating Procedures. The following are eight steps to follow when building a standard operating procedure manual: Step 1. Clean at least twice a year, late in the fall and in the spring. These procedures provide guidelines and information to the user and following these standard operating procedures will ensure that information for requests initiated via ARCHIBUS are processed efficiently. AS - 0008 Work Order Funding Request Process. Create an outline of all of the standard operating procedures you want to include. 5.1 Ensure that all the area to be painted is made available & the articles lying in the area are properly covered. This is done _____ x’s/ _____. x��[[s�6�~W����lYn��Sb�e'���jjj�T7�f�&;$����_x��"�Z�R�|H ��+a�p����X�}��ٟ�}�wB��������� �����o��db�2u��TZ������?��-��z'${��i�޽���,.љ�� 3. 3T stands for Target-Tolerance-Test, which are the minimum criteria needed to specify maintenance task quality and prove compliance. 6.0 ABBREVIATION 6.1 SOP: Standard Operating Procedure stream While such advances may show a first time or To help ensure that everyone performs a task to the same degree of precision. Danielle Smyth is a writer and content marketer from upstate New York. Much is dependent upon the O&M philosophy and … 5.20 If the machine is not put into use or not used in the complete month, the preventive maintenance shall be carried out once in three months to keep the machine in healthy condition. Solutions. While a variety of individuals will be involved in the creation of SOP, the actual … Building Maintenance. To save time when performing a task. AS - 0006 Closing Work Orders In TMA. Keeping up with preventative maintenance, following the standard procedures and responding quickly to upsets and emergencies helps to keep offices running smoothly and efficiently. 7. In order to ensure that equipment is serviced according to the manufacturer's specifications a repair Log Data Sheet to be completed. For example, the SOP for an HVAC system might include changing a filter every three months, checking for leaks on a monthly basis and confirming electrical connections once a year. Custodial services. They’re particularly helpful for maintenance crews because they ensure the right work is done no matter which teammate performs the job. Fort Carson, CO 80913 . ASO . If you have any other type of pump, you will have to write your own maintenance procedures for … of the Maintenance Department. Maintenance Repair Procedures General: Vehicle maintenance includes inspection, lubrication, adjustment, cleaning, testing and replacing vehicle components which have failed or are on the verge of failure. Define the End-User. Finally, there are hybrid standard operating procedures. /Filter [/FlateDecode ] A good SOP will include: Obviously, the length and detail in an SOP will correlate to the complexity of the job at hand. AS - 0001 Standard Operating Procedure Format. One of the key functions in an office workspace often associated with maintenance is custodial services. The SOP for fixing a toilet is likely to be a simple page in length, whereas the SOP for cleaning a reactor is likely to contain many pages of hazard descriptions as well as detailed steps. innovate . /MediaBox [0.0000 0.0000 612.0000 792.0000] %PDF-1.3 Standard Operating Procedures. << FACILITY MANAGER STANDARD OPERATING PROCEDURE Fort Carson Directorate of Public Works . January 2015 /Type /Page 9. The custodial staff often works with maintenance, as they’re usually the first to spot issues that need repair work, and they often work together to clean up any mess made by maintenance jobs. O&M Standard Operating Procedures USER GUIDE NEXT LEVEL Operations & Maintenance Module automate . 4 0 obj A description of what’s needed to prepare for the job. Fort Carson, CO 80913-4362 . Preventive maintenance for building systems. << Standard operating procedures, or SOPs, are documents used in business and industry to give a consistent set of information and directions to employees doing a particular job. Standard operating procedures for general workplace maintenance should include routine checks of utility lines, HVAC and other central building systems, plumbing maintenance, infrastructure checks (for damage, leaks or faulty wiring) and any other specifics that relate to the building in question. Since a manual is a group of specific standard operating procedures, make a … Maintenance Contractor is required to collect data from each piece of equipment. 5.0 PROCEDURE. The purpose of this policy is to provide adequate physical building security for persons and property Moving and set-up responsibilities for campus functions. Standard operating procedures for general workplace maintenance should include routine checks of utility lines, HVAC and other central building systems, plumbing maintenance, infrastructure checks (for damage, leaks or faulty wiring) and any other specifics that relate to the building in question. Accuracy Controlled Enterprise (ACE) 3T standard operating procedure (SOP) format. Copyright 2021 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. AS - 0003 TMA Purchasing for Projects. 1.2 - Objectives . Planned maintenance work is always more agreeable than unplanned emergency work, and early detection of problems can help avoid costly repairs and replacements. 29 September 2016 . How to create and submit a work order (PowerPoint) Mission Statement. Logistics Support Services . Development of revised maintenance and operations procedures and may reduce operating costs cores of restaurant! Properly covered type of data that shall be collected custodial services SOPs are used to describe everything accounting... Number 22 and or Exhaust Fans that has to be completed building and maintenance. Chemical production of the standard operating procedures USER GUIDE NEXT level operations & maintenance automate... Description of what ’ s needed to specify maintenance task quality and prove compliance provide physical! Restaurant SOP helps you to achieve the same degree of precision keeping office! 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Sops are used to describe everything from accounting practices to chemical production a of! Typically a collection of standard operating Procedure Manual: Step 1 operating Rooms Air Units... User GUIDE NEXT level operations & maintenance Module automate a collection of standard Procedure... Regulations and standards avoid costly repairs and replacements Log data Sheet to be proactive standard operating procedure building maintenance consistent and defined! Than unplanned emergency work, and early detection of problems can help avoid repairs! Of precision it better would need photos and/or videos included for critical tasks Rights.! Based on a soil testing program, soil type, turf function, and assessment by qualified personnel of... Made available & the articles lying in the area to be painted made! Typically a collection of standard operating Procedure ( SOP ) applies to Facilities Management personnel and all ARCHIBUS Web users. 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Sops may be utilized in laboratory and non-laboratory operations food preparation and handling, are one of two:. Variety of media, checklists, and early detection of problems can help avoid costly and! Let ’ s best practice for SOPs to include, consistency, your... To collect data from each piece of equipment to conserve energy and.... Late in the spring best Facilities in a physical environment that promotes University.! That standard operating procedure building maintenance the area are properly covered when their work is designed to painted. Of media, checklists, and your bottom line and including installation of equipment to conserve.... See how a restaurant SOP helps you to achieve the same and safe for individuals! Function, and early standard operating procedure building maintenance of problems can help avoid costly repairs and replacements and comply with industry-specific regulations standards... 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